SpeakApp for Desktop

SpeakApp for Mac and Windows records your calls and online meetings directly on your computer.

It captures system audio and your microphone, so you can record meetings in Zoom, Google Meet, Teams, browser calls, or any other sound playing on your computer. No bots, no special meeting links.

When the recording ends, the transcript appears instantly — you can edit it, use AI tools, and export the final text in the format you need.

Download SpeakApp at speakapp.com/download

Mac (macOS 14.2 or later required)

1. Open the downloaded .dmg file.
2. Drag the SpeakApp icon into your Applications folder.
3. Open SpeakApp from Applications.

Updates: in the macOS menu bar, click SpeakApp → Check for updates.

Windows (10 or newer required)

1. Run the downloaded file and follow the installation steps.
2. Open SpeakApp from the Start menu.

Some Windows versions may block new apps during installation. If that happens, or anything else gets in the way, write to us at support@speakapp.com — we'll help right away.

Updates: Settings → About → Check for updates.

Once installed, sign in to your existing account or create a new one — with Email, Google, or Apple.

1. Open SpeakApp and click the "Record" button.
2. Start your call or play the audio you want to capture.
3. Click Stop when you're done — the recording and its transcript appear in your list of recordings.

Auto-detect meetings. Turn it on in Transcription settings and SpeakApp will send you a reminder to start recording every time you join a call — so you never miss or forget to record an important meeting.

One subscription works on every device. If your subscription is active but the desktop app shows Free — it means you signed in with the wrong method (Email, Google or Apple).

How to sign in to the correct account

Check which method you are signed in with on the device where your subscription is active — Email, Google, or Apple.

Sign in to the desktop app with exactly the same method. Your subscription and all your recordings will sync right away.

Subscribed on your phone? The most reliable way to link it is to sign in with a QR code:

1. On the computer: on the login screen choose Log in with SpeakApp Mobile App.
2. On your phone: open SpeakApp → Settings → Desktop App → Sign in with QR.
3. Scan the code shown on the computer.

After that, your account on both platforms will be synchronized.

Click the + button next to Record and choose what to import:

From files — audio and video files from your computer.

From YouTube — paste the video link. Every format is supported except Live and Shorts.

From Instagram — paste the link to a Reel. Currently on Mac only; on Windows, use Instagram import in the web version at app.speakapp.com

If you run into an import error, a format that isn't supported, or anything that felt inconvenient, write to us at support@speakapp.com and describe your use case — we'll look into it carefully and suggest a solution.

Good transcription starts with good audio: clear, well-recorded sound where every voice is easy to make out. So if a transcript came out poorly, first check the recording itself — play it back and listen.

If the audio sounds bad — re-record in a quieter environment, closer to the speakers, and avoid switching audio inputs during a call: jumping between your computer's mic and headphones mid-recording can cause gaps.

If the audio is fine but the transcript isn't — set the transcription language manually instead of auto-detect: on the transcription screen or in Settings → Voice Language. This often noticeably improves recognition, especially for accented speech or recordings of lower audio quality.

Still seeing problems? Write to us at support@speakapp.com — describe what went wrong and, ideally, add a screenshot. We read every message and will be glad to dig in and figure it out.

Yes — with Local folder, on both Mac and Windows. Every transcript is mirrored to a folder on your computer automatically, so you can open it in Obsidian, Finder, Explorer or any text editor.

1. Go to Settings → Local folder.
2. Turn on Save transcripts to a local folder.
3. Pick the format — Markdown or plain text — and the folder. Open folder takes you there.

Note: the folder mirrors the app — deleting a transcript in SpeakApp removes the file too, so it isn't a separate backup.

Through MCP, your AI assistant can browse your SpeakApp recordings and read full transcripts — no copy-pasting. Try asking: "Show me my meetings from this week", "What did we discuss in yesterday's product meeting?" or "Draft a follow-up email from my call with the design team".

Works with ChatGPT, Claude, Claude Code and Codex. Requires an active Premium subscription.

How to connect

Add the connector and sign in when the browser opens — no token or API key needed.

Claude: SpeakApp connector for Claude

ChatGPT: SpeakApp connector for ChatGPT

Other tools: add the server address mcp.speakapp.com/mcp. Step-by-step guides: speakapp.com/mcp

Getting "402 Payment Required"? If your Premium subscription is active, you most likely signed in with the wrong method. Disconnect the connector, connect it again and sign in with exactly the same method (Email, Google or Apple) your subscription is linked to — check it in the app where your subscription is active.

Your feedback helps us improve the app faster — we read every message.

From the app: open Settings → Support — a form opens where you can describe the issue. It automatically includes the technical details we need.

Directly by email: support@speakapp.com